Privacy Policy

Last updated: 12/08/2025

The European City² (EC²) project (“we”, “our”, “us”) values your privacy and is committed to protecting your personal data in accordance with the General Data Protection Regulation (GDPR) (EU) 2016/679.

1. Data Controller

The data controller for this website is:

Aarhus University
Nordre Ringgade 1, 8000 Aarhus C, Denmark
Email: au@au.dk

2. Personal Data We Collect

We may collect and process the following personal data:

  • Contact form: first name, last name, phone number, email address
  • Technical data: IP address, browser type, operating system, date and time of access
  • Social media plugins: interaction data when you click or interact with embedded social media content (e.g., LinkedIn, X, YouTube)

3. Purpose and Legal Basis

We process your personal data for the following purposes:

  • To respond to your inquiries submitted via the contact form
  • To manage project communication and dissemination activities
  • To ensure and improve the functionality and security of the website

Legal basis for processing:

  • Article 6(1)(a) GDPR – consent (given via contact form submission or cookie consent banner)
  • Article 6(1)(f) GDPR – legitimate interest (project communication and website management)

4. Data Sharing

We do not sell or rent your personal data.
Data may be shared with authorised EC² project partners solely for purposes directly related to project activities. All partners are located within the European Union or in countries with adequate data protection safeguards.

5. Data Retention

We retain personal data for no longer than necessary to fulfil the purposes described above, typically until the end of the project plus six (6) months, unless a longer retention period is required by law.

6. Your Rights

Under the GDPR, you have the right to:

  • Access your personal data
  • Rectify inaccurate data
  • Request erasure of your data
  • Restrict or object to processing
  • Withdraw your consent at any time (without affecting the lawfulness of processing before withdrawal)

To exercise these rights, please contact us at au@au.dk.

7. Changes to This Policy

We may update this Privacy Policy from time to time. The latest version will always be available on this page.